• Procurement Card Program
     
     

    The Procurement Card or P-Card is a specialized credit card that allows authorized District employees to purchase authorized goods and services. It is a flexible and timesaving tool that allows authorized users the freedom to shop from any merchant thta excepts credit card purchases, including the Internet.

     

    The program is set up to allow up to a $1,000 single transaction limit and a billing cycle purchase limit of $5,000. No one is allowed to split their transactions and all transactions are tax exempt.

     

    The P-Card process does not apply to items that are available from the District’s Storehouse and Book Depository. For those items, District employees should continue to follow the ordering procedures in the Distribution Center/Storehouse catalog of the Office of Administration Procedures and Reference Manual.
     
    The P-Card differs from other credit cards in that it is issued to the District and not to individual employees.  The account carries certain limitations such as single purchase transaction limits, billing cycle dollar limits, and prohibited items. While the Cardholder does not make the monthly payments on the account, they are responsible for completing a quick and easy on-line reconciliation procedure that automatically assists with the selection of the proper District budget code.
     
    The P-Card process provides significant benefits:
    • Provides an alternate method for purchasing and paying for small dollar goods and services.
    • Saves time and money for District employees.
    • Reduces the number of purchase orders and checks issued.
    • Employees are able to reconcile all transactions on-line, including budget line to be charged.
    • Twelve payments per year to the partner bank, rather than individual check payments.
    • Cards are set-up with many controls including purchase amount limits, specific merchandise category codes (limits potential vendor usage), limits the number of transactions per day and month.
    • Card purchases are declined if purchase is outside of controls set-up.