Purchasing Guidelines and Policies

The Rochester City School District Department of Purchasing has policies and guidelines to assist staff with the requisitioning process. Please view the Purchasing Guidelines Matrix first to determine what steps must be taken so the procurement of goods or services can be accomplished.

Guideline for Awards and Rewards

Equipment Description and Acquisition

Field Trip Procedures

Checklist for Professional Services -- $1999.99 and below

Library Book Ordering Procedures

RCSD Meal/Food Purchase Procedures

Tax Exemption Memo from NYS Department of Taxation and Finance

Q&A on School Law about Gifts to the RCSD

Grant Monitors Listing 2025_2026

Dept of Finance Budget Assignments

Oracle Procurement Training Page

The Rochester City School District does not discriminate on the basis of an individual's actual or perceived race, color, religion, creed, ethnicity, national origin, citizenship status, age, marital status, partnership status, disability, predisposing genetic characteristics, sexual orientation, gender (sex), military status, veteran status, domestic violence victim status or political affiliation, and additionally does not discriminate against students on the basis of weight, gender identity, gender expression, and religious practices or any other basis prohibited by New York State and/or federal non-discrimination laws in employment or its programs and activities. The District provides equal access to community and youth organizations. NYS CR Part #154 requires the District to provide communications to ELL families in the home language that they best understand. In order to request interpretation or translation services, employees may visit www.rcsdk12.org/translationservices. For emergencies or immediate communication needs, please use the Language Line at 1-866-874-3972. School secretaries in each school or program can provide the access code for this service.

Purchasing Guidelines and Policies

Oracle Procurement Training Page