Where Do Secondary Student Cumulative Records Go?

1. Schools That Are Not Closing

Student cumulative records for students who have left the District within the past seven years STAY IN THE SCHOOL.

2. Schools That Are Closing

Student cumulative records for student who have left the District within the past seven years STAY IN THE BUILDING where the school was located before closing.

3. The principal(s) of the school(s) that remain in the BUILDING assume responsibility for the student cum records of the closed school(s).

4. Seven years after a student has left the District, the principal(s) are responsible to follow District procedures for purging and forwarding the student cum records to the Student Records Department.

This transfer takes place in January following the end of the seventh year.

Purging cannot be done until seven years after a student leaves the District. New York State law requires all documents to be kept for seven years and only certain required documents after seven years.

Please call Robert Ulliman 585-262-8190 if you have any questions or concerns.

The Rochester City School District does not discriminate on the basis of an individual's actual or perceived race, color, religion, creed, ethnicity, national origin, citizenship status, age, marital status, partnership status, disability, predisposing genetic characteristics, sexual orientation, gender (sex), military status, veteran status, domestic violence victim status or political affiliation, and additionally does not discriminate against students on the basis of weight, gender identity, gender expression, and religious practices or any other basis prohibited by New York State and/or federal non-discrimination laws in employment or its programs and activities. The District provides equal access to community and youth organizations. NYS CR Part #154 requires the District to provide communications to ELL families in the home language that they best understand. In order to request interpretation or translation services, employees may visit www.rcsdk12.org/translationservices. For emergencies or immediate communication needs, please use the Language Line at 1-866-874-3972. School secretaries in each school or program can provide the access code for this service.