Rochester City School District
6000 Financial Accountability
Last Updated Date: 10/24/2024
Revisions History: Adopted November 18, 2010 pursuant to Resolution No. 2010-11: 388.; [check the policy for complete policy revision history]; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314
Related Policies & Documents: 2160, 6256, 6630, 6680, 6745
Policy References
Cross-ref:
Code of Ethics/Conflict of Interest (2160)
Reporting of Grant Awards (6256)
Financial Reports & Resolutions (6630)
Internal Audit Reports (6680)
Authorization of Contracts (6745)
NYSSBA Ref:
Fiscal Management Goals (6000) – Recommended Policy
Ref:
8 NYCRR Section 170.12
Notes:
Adopted November 18, 2010 pursuant to Resolution No. 2010-11: 388.; Amended December 23, 2021 pursuant to Resolution 2021-22: 347; Amended November 30, 2023 pursuant to Resolution No. 2023-24: 467; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314
6010-R Cash Collections on District Property Regulation
Last Updated Date: 05/26/2015
Policy References
6110 Budget Policy
Last Updated Date: 02/04/2025
Revisions History: Adopted December 19, 2002; [check the policy for complete policy revision history]; Amended February 4, 2025 pursuant to Resolution No. 2024-25: 314
Related Policies & Documents: 6110-E1, 6130, 6200
Policy References
Cross-ref:
Budget Timeframe (6110-E1)
Budget Adoption (6130)
Long Range Financial Planning Policy (6200)
NYSSBA Ref:
Budget Planning (6110) – Recommended Policy
Ref.:
Section 1709 (2) of Education Law
Notes:
Adopted December 19, 2002; Amended March 17, 2005 pursuant to Resolution No. 2004-2005: 656; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 335.; Amended February 25, 2021 pursuant to Resolution No. 2020-21: 689; Amended October 24, 2024 Date pursuant to Resolution No. 2024-25: 314; Amended February 4, 2025 pursuant to Resolution No. 2024-25: 314
6110-E1 Budget Timeframe
Last Updated Date: 02/04/2025
Related Policies & Documents: 6110
Policy References
Budget Policy (6110)
6120 Budget Hearing
Last Updated Date: 10/24/2024
Revisions History: Adopted December 19, 2002 pursuant to Resolution No: 2002-03: 488; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314
Related Policies & Documents: 2300, 2390, 2390-E1
Policy References
Cross-ref:
Board By-Laws (2300)
Public Board Hearings (2390)
Public Board Hearings Procedure (2390-E1)
NYSSBA Ref:
Budget Hearing (6120) – Recommended Policy
Notes:
Adopted December 19, 2002 pursuant to Resolution No: 2002-03: 488; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314
6130 Budget Adoption
Last Updated Date: 10/24/2024
Revisions History: Adopted December 19, 2002 pursuant to Resolution No. 2002-03: 488; [check the policy for complete policy revision history]; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313
Policy References
NYSSBA Ref:
Annual District Election and Budget Vote (1050) – Required Policy
Notes:
Adopted December 19, 2002 pursuant to Resolution No. 2002-03: 488; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 336; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313
6150 Budget Transfers
Last Updated Date: 02/04/2025
Revisions History: Adopted February 25, 2021 pursuant to Resolution No. 2020-21: 690; [check the policy for complete policy revision history]; Amended February 4, 2025 pursuant to Resolution No. 2025
Policy References
NYSSBA Ref:
Budget Transfers (6150) – Recommended Policy
Ref:
Education Law §1718
8 NYCRR §170.2(l)
Notes:
Adopted February 25, 2021 pursuant to Resolution No. 2020-21: 690; Modified pursuant to Resolution No. 2021-22: 253 November 2, 2021; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314; Amended February 4, 2025 pursuant to Resolution No. 2024-25: 314
6200 Long Range Financial Planning Policy
Last Updated Date: 10/24/2024
Revisions History: Adopted August 25, 2022 pursuant to Resolution No. 2022-23: 77; Amended October 24, 2024 pursuant to Resolution 2024-25: 314
Related Policies & Documents: 4511-R, 6110, 7000, 8300-R
Policy References
Cross ref:
Textbook Selection and Adoption Regulation (4511-R)
Budget Policy (6110)
Facilities Development Goals (7000)
IT Governance (8300-R)
Notes:
Adopted August 25, 2022 pursuant to Resolution No. 2022-23: 77; Amended October 24, 2024 pursuant to Resolution 2024-25: 314
6240 Investments
Last Updated Date: 10/24/2024
Revisions History: Adopted August 20, 1998; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 337.; Amended October 28, 2021 pursuant Resolution No. 2021-22: 243; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313
Policy References
NYSSBA Ref:
Investments (6240) – Required Policy
Ref:
Education Law § 52
General Municipal Law Article §39
Charter of the City of Rochester, §6-3; 8-9.1
Notes:
Adopted August 20, 1998; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 337.; Amended October 28, 2021 pursuant Resolution No. 2021-22: 243; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313
6254 Non-Resident Tuition
Last Updated Date: 04/29/2025
Revisions History: Adopted December 20, 2018 pursuant to Resolution No. 2018-19: 547; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
Related Policies & Documents: 5152, 5152.1
Policy References
Cross-ref:
Admission of Non-Resident Students (5152)
Admission of Foreign Students (5152.1)
NYSSBA Ref:
Nonresident Tuition (6254) – Recommended Policy
Ref:
Education Law §3203
8 NYCRR §174.2
Matter of Richards, 25 EDR 38 (1986)
Matter of Hill, 23 EDR 338 (1984) Matter of Bunk, 22 EDR 38 (1983)
Matter of Schumer, 21 EDR 640 (1982)
Matter of Wadas, 21 EDR 577 (1982)
Letter to Counsel, NYS Education Department from the U.S. Dept. of
Education, Office of Civil Rights, August 10, 1994
Notes:
Adopted December 20, 2018 pursuant to Resolution No. 2018-19: 547; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
6256 Reporting of Grant Awards
Last Updated Date: 04/29/2025
Revisions History: Adopted May 27, 2021 pursuant to Resolution No. 2020-21: 843; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
Policy References
Notes:
Adopted May 27, 2021 pursuant to Resolution No. 2020-21: 843; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
6300 Indemnification Under Public Officers Law
Last Updated Date: 04/29/2025
Revisions History: Adopted September 25, 2018 pursuant to Resolution No. 2018-19: 313; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659
Related Policies & Documents: 1400, 2160
Policy References
Cross-ref:
Code of Conduct (1400)
Code of Ethics/Conflict of Interest (2160)
Ref:
New York Public Officers Law§ 18
New York Education Law§§ 3023, 3028, and 3811
Notes:
Adopted September 25, 2018 pursuant to Resolution No. 2018-19: 313; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659
6500 Fund Balance Policy
Last Updated Date: 02/27/2025
Revisions History: Adopted August 25, 2011 pursuant to Resolution No. 2011-12: 170; [check the policy for complete policy revision history]; Reviewed February 27, 2025 with no amendments pursuant to Resolution No. 2024-25: 544
Policy References
Notes:
Adopted August 25, 2011 pursuant to Resolution No. 2011-12: 170; Amended March 2, 2021 pursuant to Resolution 2020-21: 692; Amended May 25, 2023 pursuant to Resolution No. 2022-23: 722; Reviewed February 27, 2025 with no amendments pursuant to Resolution No. 2024-25: 544
6600 Audit Committee Policy
Last Updated Date: 04/29/2025
Revisions History: Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 787; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347 ; ; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
Related Policies & Documents: 2300
Policy References
Cross-Ref:
Board By-Laws (2300)
NYSSBA Ref:
Audit Committee (6690) – Recommended Policy
Ref:
Education Law 2116-c, and 3811-3813
Public Officers Law Section 105
Notes:
Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 787; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
6620 Claims Auditor Policy
Last Updated Date: 04/29/2025
Revisions History: Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 789; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
Related Policies & Documents: 6000
Policy References
Cross-ref:
Financial Accountability (6000)
NYSSBA Ref:
Claims Auditor (6650) – Recommended Policy
Ref:
Education Law §§ 1604 (35); 1709(20-a); 1724; 2509; 2526; 2527; 2580
Notes:
Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 789; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
6630 Financial Reports & Resolutions
Last Updated Date: 04/29/2025
Revisions History: Policy added December 2002; [check the policy for complete policy revision history]; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
Related Policies & Documents: 6000, 6150, 6256
Policy References
Cross-ref:
Financial Accountability Policy (6000)
Budget Transfer Policy (6150)
Reporting of Grant Awards (6256)
Notes:
Policy added December 2002; Amended December 2003; Amended October 2004; Amended December 2004; Amended September 2010; and Amended March 24, 2011 pursuant to Resolution No. 2010-11: 568.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657
6700 Purchasing Policy
Last Updated Date: 12/23/2021
Revisions History: Adopted August 20, 1998; Amended September 23, 2010; Amended February 14, 2013 pursuant to Resolution No. 2012-13: 433.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348
Related Policies & Documents: 6700-R
Policy References
Ref:
Education Law §§305(14); 1709(9) (14) (22)
General Municipal Law §§102; 103; 104-b; 109-a; 800 et seq.
Notes:
Adopted August 20, 1998; Amended September 23, 2010; Amended February 14, 2013 pursuant to Resolution No. 2012-13: 433.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348
6700-R Purchasing Policy; Regulation
Last Updated Date: 07/14/2014
Policy References
6725 Responsible Bidder
Last Updated Date: 10/28/2021
Revisions History: Adopted June 5, 1997; [check the policy for complete policy revision history]; Amended August 23, 2012 pursuant to Resolution No. 2012-13: 104; Amended October 28, 2021 pursuant to Resolution 2021-22: 243
Policy References
Notes:
Adopted June 5, 1997; Amended October 23, 2008 pursuant to Resolution No. 2008-2009: 364; Amended April 29, 2010 pursuant to Resolution 2009-2010: 820; Amended August 23, 2012 pursuant to Resolution No. 2012-13: 104; Amended October 28, 2021 pursuant to Resolution 2021-22: 243
6741 Contracting for Professional Services
Last Updated Date: 10/28/2021
Revisions History: Adopted December 16, 2010 pursuant to Resolution No. 2010-11: 432; [check the policy for complete policy revision history]; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243
Policy References
Ref:
General Municipal Law § 104-b
2 NYCRR §§ 315.2, 315.3
Trane Co. v Broome County, 76 A.D.2d 1015
Appeal of Lombardo, 38 Educ. Dept. Rep. 730
Opn. St. Comp. 92-33
Notes:
Adopted December 16, 2010 pursuant to Resolution No. 2010-11: 432; Amended February 26, 2015 pursuant to Resolution No. 2014-15: 508. Effective date: In order to allow sufficient time to implement this policy, it shall be effective for all professional service contracts executed by the District after September 15, 2011.; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243
6745 Authorization for Contracts
Last Updated Date: 12/23/2021
Revisions History: Superintendent Regulation 6745-R; Adopted as Board Authorization for Contracts policy (6745) on March 24, 2011 pursuant to Resolution No. 2010-11: 569.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348
Related Policies & Documents: 6630
Policy References
Cross-ref:
Financial Reporting and Resolutions (6630)
Ref:
Section 103 of the General Municipal Law and Section 2554 of the Education Law, et al
Notes:
Resolution 271 of 1998-1999 approved October 15, 1998; Superintendent Regulation 6745-R; Adopted as Board Authorization for Contracts policy (6745) on March 24, 2011 pursuant to Resolution No. 2010-11: 569.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348
6750 Vendor Relations
Last Updated Date: 11/30/2023
Revisions History: Prior policy, Policy Manual, Minority Vendors (January 7, 1993); Revised August 20, 1998; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended November 30, 2023 pursuant to Resolution No. 2023-24: 468
Policy References
Notes:
Prior policy, Policy Manual, Minority Vendors (January 7, 1993); Revised August 20, 1998; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended November 30, 2023 pursuant to Resolution No. 2023-24: 468
6835 Purchase of Food, Meals, and Refreshments
Last Updated Date: 04/29/2025
Revisions History: Adopted November 30, 2023 pursuant to Resolution No. 2023-24: 470b; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659
Policy References
NYSSBA Ref:
Meals and Refreshments (9170) – Recommended Policy
Notes:
Adopted November 30, 2023 pursuant to Resolution No. 2023-24: 470b; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659