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Rochester City School District


6000 Financial Accountability

Last Updated Date: 10/24/2024

Revisions History: Adopted November 18, 2010 pursuant to Resolution No. 2010-11: 388.; [check the policy for complete policy revision history]; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314

Related Policies & Documents: 2160, 6256, 6630, 6680, 6745

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Code of Ethics/Conflict of Interest (2160)
Reporting of Grant Awards (6256)
Financial Reports & Resolutions (6630)
Internal Audit Reports (6680)
Authorization of Contracts (6745)

NYSSBA Ref:
Fiscal Management Goals (6000) – Recommended Policy

Ref:
8 NYCRR Section 170.12

Notes:
Adopted November 18, 2010 pursuant to Resolution No. 2010-11: 388.; Amended December 23, 2021 pursuant to Resolution 2021-22: 347; Amended November 30, 2023 pursuant to Resolution No. 2023-24: 467; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314


6010-R Cash Collections on District Property Regulation

Last Updated Date: 05/26/2015

Policy References


6110 Budget Policy

Last Updated Date: 02/04/2025

Revisions History: Adopted December 19, 2002; [check the policy for complete policy revision history]; Amended February 4, 2025 pursuant to Resolution No. 2024-25: 314

Related Policies & Documents: 6110-E1, 6130, 6200

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Budget Timeframe (6110-E1)
Budget Adoption (6130)
Long Range Financial Planning Policy (6200)

NYSSBA Ref:
Budget Planning (6110) – Recommended Policy

Ref.:
Section 1709 (2) of Education Law

Notes:
Adopted December 19, 2002; Amended March 17, 2005 pursuant to Resolution No. 2004-2005: 656; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 335.; Amended February 25, 2021 pursuant to Resolution No. 2020-21: 689; Amended October 24, 2024 Date pursuant to Resolution No. 2024-25: 314; Amended February 4, 2025 pursuant to Resolution No. 2024-25: 314


6110-E1 Budget Timeframe

Last Updated Date: 02/04/2025

Related Policies & Documents: 6110

Select a language below to download the policy document:

English

Spanish

Policy References

Budget Policy (6110)


6120 Budget Hearing

Last Updated Date: 10/24/2024

Revisions History: Adopted December 19, 2002 pursuant to Resolution No: 2002-03: 488; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314

Related Policies & Documents: 2300, 2390, 2390-E1

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Board By-Laws (2300)
Public Board Hearings (2390)
Public Board Hearings Procedure (2390-E1)

NYSSBA Ref:
Budget Hearing (6120) – Recommended Policy

Notes:
Adopted December 19, 2002 pursuant to Resolution No: 2002-03: 488; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314


6130 Budget Adoption

Last Updated Date: 10/24/2024

Revisions History: Adopted December 19, 2002 pursuant to Resolution No. 2002-03: 488; [check the policy for complete policy revision history]; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313

Select a language below to download the policy document:

English

Spanish

Policy References

NYSSBA Ref:
Annual District Election and Budget Vote (1050) – Required Policy

Notes:
Adopted December 19, 2002 pursuant to Resolution No. 2002-03: 488; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 336; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313


6150 Budget Transfers

Last Updated Date: 02/04/2025

Revisions History: Adopted February 25, 2021 pursuant to Resolution No. 2020-21: 690; [check the policy for complete policy revision history]; Amended February 4, 2025 pursuant to Resolution No. 2025

Select a language below to download the policy document:

English

Spanish

Policy References

NYSSBA Ref:
Budget Transfers (6150) – Recommended Policy

Ref:
Education Law §1718
8 NYCRR §170.2(l)

Notes:
Adopted February 25, 2021 pursuant to Resolution No. 2020-21: 690; Modified pursuant to Resolution No. 2021-22: 253 November 2, 2021; Amended October 24, 2024 pursuant to Resolution No. 2024-25: 314; Amended February 4, 2025 pursuant to Resolution No. 2024-25: 314


6200 Long Range Financial Planning Policy

Last Updated Date: 10/24/2024

Revisions History: Adopted August 25, 2022 pursuant to Resolution No. 2022-23: 77; Amended October 24, 2024 pursuant to Resolution 2024-25: 314

Related Policies & Documents: 4511-R, 6110, 7000, 8300-R

Select a language below to download the policy document:

English

Spanish

Policy References

Cross ref:
Textbook Selection and Adoption Regulation (4511-R)
Budget Policy (6110)
Facilities Development Goals (7000)
IT Governance (8300-R)

Notes:
Adopted August 25, 2022 pursuant to Resolution No. 2022-23: 77; Amended October 24, 2024 pursuant to Resolution 2024-25: 314


6240 Investments

Last Updated Date: 10/24/2024

Revisions History: Adopted August 20, 1998; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 337.; Amended October 28, 2021 pursuant Resolution No. 2021-22: 243; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313

Select a language below to download the policy document:

English

Spanish

Policy References

NYSSBA Ref:
Investments (6240) – Required Policy

Ref:
Education Law § 52
General Municipal Law Article §39
Charter of the City of Rochester, §6-3; 8-9.1

Notes:
Adopted August 20, 1998; Amended October 28, 2010 pursuant to Resolution No. 2010-11: 337.; Amended October 28, 2021 pursuant Resolution No. 2021-22: 243; Reviewed October 24, 2024 with no amendments pursuant to Resolution No. 2024-25: 313


6254 Non-Resident Tuition

Last Updated Date: 04/29/2025

Revisions History: Adopted December 20, 2018 pursuant to Resolution No. 2018-19: 547; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657

Related Policies & Documents: 5152, 5152.1

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Admission of Non-Resident Students (5152)
Admission of Foreign Students (5152.1)

NYSSBA Ref:
Nonresident Tuition (6254) – Recommended Policy

Ref:
Education Law §3203
8 NYCRR §174.2
Matter of Richards, 25 EDR 38 (1986)
Matter of Hill, 23 EDR 338 (1984) Matter of Bunk, 22 EDR 38 (1983)
Matter of Schumer, 21 EDR 640 (1982)
Matter of Wadas, 21 EDR 577 (1982)
Letter to Counsel, NYS Education Department from the U.S. Dept. of
Education, Office of Civil Rights, August 10, 1994

Notes:
Adopted December 20, 2018 pursuant to Resolution No. 2018-19: 547; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657


6256 Reporting of Grant Awards

Last Updated Date: 04/29/2025

Revisions History: Adopted May 27, 2021 pursuant to Resolution No. 2020-21: 843; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657

Select a language below to download the policy document:

English

Spanish

Policy References

Notes:
Adopted May 27, 2021 pursuant to Resolution No. 2020-21: 843; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657


6300 Indemnification Under Public Officers Law

Last Updated Date: 04/29/2025

Revisions History: Adopted September 25, 2018 pursuant to Resolution No. 2018-19: 313; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659

Related Policies & Documents: 1400, 2160

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Code of Conduct (1400)
Code of Ethics/Conflict of Interest (2160)

Ref:
New York Public Officers Law§ 18
New York Education Law§§ 3023, 3028, and 3811

Notes:
Adopted September 25, 2018 pursuant to Resolution No. 2018-19: 313; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659


6500 Fund Balance Policy

Last Updated Date: 02/27/2025

Revisions History: Adopted August 25, 2011 pursuant to Resolution No. 2011-12: 170; [check the policy for complete policy revision history]; Reviewed February 27, 2025 with no amendments pursuant to Resolution No. 2024-25: 544

Select a language below to download the policy document:

English

Nepali

Spanish

Policy References

Notes:
Adopted August 25, 2011 pursuant to Resolution No. 2011-12: 170; Amended March 2, 2021 pursuant to Resolution 2020-21: 692; Amended May 25, 2023 pursuant to Resolution No. 2022-23: 722; Reviewed February 27, 2025 with no amendments pursuant to Resolution No. 2024-25: 544


6600 Audit Committee Policy

Last Updated Date: 04/29/2025

Revisions History: Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 787; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347 ; ; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657

Related Policies & Documents: 2300

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-Ref:
Board By-Laws (2300)

NYSSBA Ref:
Audit Committee (6690) – Recommended Policy

Ref:
Education Law 2116-c, and 3811-3813
Public Officers Law Section 105

Notes:
Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 787; Amended December 23, 2021 pursuant to Resolution No. 2021-22: 347; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657


6620 Claims Auditor Policy

Last Updated Date: 04/29/2025

Revisions History: Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 789; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657

Related Policies & Documents: 6000

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Financial Accountability (6000)

NYSSBA Ref:
Claims Auditor (6650) – Recommended Policy

Ref:
Education Law §§ 1604 (35); 1709(20-a); 1724; 2509; 2526; 2527; 2580

Notes:
Adopted May 22, 2012 pursuant to Resolution No. 2011-12: 789; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657


6630 Financial Reports & Resolutions

Last Updated Date: 04/29/2025

Revisions History: Policy added December 2002; [check the policy for complete policy revision history]; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657

Related Policies & Documents: 6000, 6150, 6256

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Financial Accountability Policy (6000)
Budget Transfer Policy (6150)
Reporting of Grant Awards (6256)

Notes:
Policy added December 2002; Amended December 2003; Amended October 2004; Amended December 2004; Amended September 2010; and Amended March 24, 2011 pursuant to Resolution No. 2010-11: 568.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348; Amended April 29, 2025 pursuant to Resolution No. 2024-25: 657


6700 Purchasing Policy

Last Updated Date: 12/23/2021

Revisions History: Adopted August 20, 1998; Amended September 23, 2010; Amended February 14, 2013 pursuant to Resolution No. 2012-13: 433.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348

Related Policies & Documents: 6700-R

Select a language below to download the policy document:

English

Spanish

Policy References

Ref:
Education Law §§305(14); 1709(9) (14) (22)
General Municipal Law §§102; 103; 104-b; 109-a; 800 et seq.

Notes:
Adopted August 20, 1998; Amended September 23, 2010; Amended February 14, 2013 pursuant to Resolution No. 2012-13: 433.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348


6700-R Purchasing Policy; Regulation

Last Updated Date: 07/14/2014

Policy References


6725 Responsible Bidder

Last Updated Date: 10/28/2021

Revisions History: Adopted June 5, 1997; [check the policy for complete policy revision history]; Amended August 23, 2012 pursuant to Resolution No. 2012-13: 104; Amended October 28, 2021 pursuant to Resolution 2021-22: 243

Select a language below to download the policy document:

English

Spanish

Policy References

Notes:
Adopted June 5, 1997; Amended October 23, 2008 pursuant to Resolution No. 2008-2009: 364; Amended April 29, 2010 pursuant to Resolution 2009-2010: 820; Amended August 23, 2012 pursuant to Resolution No. 2012-13: 104; Amended October 28, 2021 pursuant to Resolution 2021-22: 243


6741 Contracting for Professional Services

Last Updated Date: 10/28/2021

Revisions History: Adopted December 16, 2010 pursuant to Resolution No. 2010-11: 432; [check the policy for complete policy revision history]; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243

Select a language below to download the policy document:

English

Spanish

Policy References

Ref:
General Municipal Law § 104-b
2 NYCRR §§ 315.2, 315.3
Trane Co. v Broome County, 76 A.D.2d 1015
Appeal of Lombardo, 38 Educ. Dept. Rep. 730
Opn. St. Comp. 92-33

Notes:
Adopted December 16, 2010 pursuant to Resolution No. 2010-11: 432; Amended February 26, 2015 pursuant to Resolution No. 2014-15: 508. Effective date: In order to allow sufficient time to implement this policy, it shall be effective for all professional service contracts executed by the District after September 15, 2011.; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243


6745 Authorization for Contracts

Last Updated Date: 12/23/2021

Revisions History: Superintendent Regulation 6745-R; Adopted as Board Authorization for Contracts policy (6745) on March 24, 2011 pursuant to Resolution No. 2010-11: 569.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348

Related Policies & Documents: 6630

Select a language below to download the policy document:

English

Spanish

Policy References

Cross-ref:
Financial Reporting and Resolutions (6630)

Ref:
Section 103 of the General Municipal Law and Section 2554 of the Education Law, et al

Notes:
Resolution 271 of 1998-1999 approved October 15, 1998; Superintendent Regulation 6745-R; Adopted as Board Authorization for Contracts policy (6745) on March 24, 2011 pursuant to Resolution No. 2010-11: 569.; Amended December 23, 2021 pursuant to Resolution 2021-22: 348


6750 Vendor Relations

Last Updated Date: 11/30/2023

Revisions History: Prior policy, Policy Manual, Minority Vendors (January 7, 1993); Revised August 20, 1998; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended November 30, 2023 pursuant to Resolution No. 2023-24: 468

Select a language below to download the policy document:

English

Spanish

Policy References

Notes:
Prior policy, Policy Manual, Minority Vendors (January 7, 1993); Revised August 20, 1998; Amended October 28, 2021 pursuant to Resolution No. 2021-22: 243; Amended November 30, 2023 pursuant to Resolution No. 2023-24: 468


6835 Purchase of Food, Meals, and Refreshments

Last Updated Date: 04/29/2025

Revisions History: Adopted November 30, 2023 pursuant to Resolution No. 2023-24: 470b; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659

Select a language below to download the policy document:

English

Spanish

Policy References

NYSSBA Ref:
Meals and Refreshments (9170) – Recommended Policy

Notes:
Adopted November 30, 2023 pursuant to Resolution No. 2023-24: 470b; Reviewed April 29, 2025 with no amendments pursuant to Resolution No. 2024-25: 659


Address CO Hours: M-F, 8am to 5pm
131 W. Broad Street, Rochester , NY 14614

Phone 585-262-8100

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The Rochester City School District does not discriminate on the basis of an individual's actual or perceived race, color, religion, creed, ethnicity, national origin, citizenship status, age, marital status, partnership status, disability, predisposing genetic characteristics, sexual orientation, gender (sex), military status, veteran status, domestic violence victim status or political affiliation, and additionally does not discriminate against students on the basis of weight, gender identity, gender expression, and religious practices or any other basis prohibited by New York State and/or federal non-discrimination laws in employment or its programs and activities. The District provides equal access to community and youth organizations. NYS CR Part #154 requires the District to provide communications to ELL families in the home language that they best understand. In order to request interpretation or translation services, employees may visit www.rcsdk12.org/translationservices. For emergencies or immediate communication needs, please use the Language Line at 1-866-874-3972. School secretaries in each school or program can provide the access code for this service.
The Rochester City School District does not discriminate on the basis of an individual's actual or perceived race, color, religion, creed, ethnicity, national origin, citizenship status, age, marital status, partnership status, disability, predisposing genetic characteristics, sexual orientation, gender (sex), military status, veteran status, domestic violence victim status or political affiliation, and additionally does not discriminate against students on the basis of weight, gender identity, gender expression, and religious practices or any other basis prohibited by New York State and/or federal non-discrimination laws in employment or its programs and activities. The District provides equal access to community and youth organizations. NYS CR Part #154 requires the District to provide communications to ELL families in the home language that they best understand. In order to request interpretation or translation services, employees may visit www.rcsdk12.org/translationservices. For emergencies or immediate communication needs, please use the Language Line at 1-866-874-3972. School secretaries in each school or program can provide the access code for this service.
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