• Dependent Verification Process

    Dependents may be added to Medical and Dental plans. You are permitted to add a spouse, child, legally adopted child, stepchild, or a child whom you have court-ordered Guardianship or Custody provided that court order mandates coverage with the employer's group health plan. When adding a dependent, you must provide verification of their relationship to you. The chart at the bottom of this page includes acceptable documentation.

    Spouse Coverage Limits

    Spouses may remain on your plan so long as you remain married. If you become divorced, your spouse must be removed effective the date of divorce. Please send to Benefits a copy of your divorce decree so we can process the change. 

    Child Coverage Limits

    Children may remain on your Medical plan until they reach the age of 26. They will be dropped from coverage on the 1st of the month following their 26th birthday. Benefits will communicate with you when this has occurred. They will be eligible to continue coverage under COBRA and details will be sent to your home on how to enroll in COBRA coverage if you wish. 

    Children may remain on Dental plans until the age of 23. They will be removed from dental coverage on January 1st following their 23rd birthday. If your child is enrolled as a full-time student, please complete the Student Certification Form, and return to benefits along with verification from the student's school confirming their status as a full-time student. 

     

    Below are the different kinds of dependents and examples of acceptable verification documentation

  • Spouse

    Required: Marriage Certificate

    If you have been married for GREATER than 6 months, we also require verification that you are still living together. Some examples of supporting documentation include: 

    • A current reoccurring bill with the same address as the employee
      • Cell Phone
      • Bank Statement
      • Mortgage Statement
      • Lease Agreement (listing both parties as tenants)
    • A copy of the most recent tax return showing you file as married

  • Child

    One of the following: 

    • Birth Certificate

     

     

    • Court Order for Guardianship or Custody AND Birth Certificate AND Dependent Adopted Child form 
      • If you have not legally adopted the child, the Guardianship or Custody Order must specifically state that you are expected to cover the child on the employer health plan - otherwise we cannot cover the child.

  • Step Child

    Both of the following: 

    • Birth Certificate of the child (showing your spouse of one of the birth parents)
    • Verification of your spouse (see requirements to the left)

  • If you have any questions, please reach out to the Benefits department. 

    Phone: 585-262-8206

    Fax: 585-295-2614

    Human Capital Concierge (located in Oracle)