District Records Available to the Public

  • Freedom of Information
    New York State’s Freedom of Information Law (Public Officers Law §87 et. seq., Rochester City School District Board of Education Policy 1120) allows members of the public to access records of governmental agencies. FOIL provides a process for the review and copying of an agency’s records. More information about the Freedom of Information Law can be found at http://www.dos.ny.gov/about/foil2.html.

    Freedom of Information Law (FOIL) Requests
    FOIL requests are managed by the Rochester City School District’s Communications Department and may be submitted in one of three ways:

    • Online submission
    • Via email: FOIL@rcsdk12.org
    • Via mail: RCSD Communications Department
      131 West Broad Street
      Rochester, NY 14614

    To ensure efficient processing of your application, please provide the following information:

    • Requester’s name, address, telephone number, and email address.
    • A reasonable description of the records sought, containing specific information, which will allow the District to identify and locate the records.
    • The requester’s preference to inspect/review records, copy records, or both.

    The District’s Department of Law can either:

    • Approve the request;
    • Deny the request, stipulating the legal reasons for denial;
    • Approve the request in part and deny the request in part (i.e., some of the requested materials are released and some are withheld, or certain information is deleted for privacy reasons or other legal reasons), specifying the legal reasons for the denied portions thereof;
    • Give notice of an extension of time needed to fulfill the request.

    For a full subject matter list consisting of the categories of all records the District possesses, please consult the NYS Records Retention and Disposition Schedule.

    Fee for Duplication of Records
    The Rochester City School District charges the statutorily permitted fee of $.25 per page for reproducing records requested under FOIL, or the actual cost of reproducing the records (Public Officers Law §87[1][b] and [c]).  Payment must be made to the Rochester City School District by check or money order.

    Appeal of a Denial
    Any person denied access to a record may appeal within 30 days in writing to:

    Superintendent of Schools
    Rochester City School District
    131 West Broad Street
    Rochester, NY 14614