•  GRANT MONITOR ROLES AND RESPONSIBILITIES

    • Complete an "Intent to Submit" or "Intent to Partner" form and have the Chief and Deputy Superintendent sign off on the proposed grant project
    • Complete budget request forms (FS-10 or similar) with the assistance of the Grants Department
    • Oversee project implementation and ensure the approved project plan is implemented with fidelity
    • Communicate terms and conditions of grant to project staff
    • Request establishment of budget and account codes
    • Ensure grant spending is within budget and all program expenditures are in compliance with granting terms
    • Utilize M/WBE providers as described in the M/WBE plan
    • Prepare and approve purchase requisitions, travel vouchers, and Personnel Authorization Forms for additional pay prior to deadlines identified on the Grants Grid Report
    • Resolve disputed and unapproved Personnel Activity Reports (PARs)
    • Oversee program evaluation activities
    • Obtain written authorization from the grantor to transfer funds from one budget account code to another
    • Initiate budget amendments via NYS FS10-A form and forward the PDF files via email to the Director of Grants after securing the Chief's signature on the cover Memo that explains the amendment. 
    • Collaborate with Budget Analysts when preparing all budget forms
    • Submit all required programmatic reports on time (interim reports, final program reports, etc.)
    • Submit quarterly M/WBE reports (if required) on time
    • Provide copies of documentation  electronically to the Grants Department
    • Provide information as requested by District and non-District personnel