Rochester City School District

Department of Procurement and Supply

RCSD Bid Opportunities
(bid due date included)

Request for Information:

School Based Drug & Alcohol Counseling Services
Due Date: July 16, 2009 2:30PM

Request for Proposal:

Legal Services
Due Date: June 22, 2009 2:30PM

Procurement Card Services
Due Date: July 2, 2009 2:30PM

Request for Bid:

Food Service Management Company
Due Date: July 8, 2009

NIGP CODES

Need help finding the NIGP codes for your business? The RCSD is a member of the Western New York Purchasing Group (WNYPG), where you can find a complete list of the 5-digit NIGP codes.
Click here for a list of NIGP codes.
Additional support can be provided through the Support link on the WNYPG website.

Rochester City School District (RCSD) Purchasing Department processes more than 11,000 purchase orders annually totaling more that $100,000,000.

The Department’s goal is to obtain the best value for goods and services while complying with New York State Municipal Law which requires competitively bidding purchases for goods and services greater than $10,000 and public works greater than $20,000. This process includes research, specification writing, developing a bidders’ list, bid advertisement, receipt and opening of bids, bids analysis and contract award.

The Department processes approximately 150 contracts and contract extensions annually. The RCSD is also eligible to buy from NY State contracts, Monroe County contracts, correctional institutions and BOCES contracts. Purchasing evaluates which contracts best benefit the District.

Bid Opportunities

Vendors interested in obtaining bid packages from the RCSD may register at BidNet (www.govbids.com). Select the Western NY Purchasing Group and click on “Vendor Registration”.

Once registered with Bidnet, vendors are encouraged to submit bids to the RCSD for award consideration. Bid specifications and documents can be obtained through the BidNet Western NY Purchasing Group website at: http://www.govbids.com/scripts/WNYPS/public/home1.asp.

Purchasing Department Staff

NAME	TITLE / RESPONSIBILITY AREA*
Main Line	Purchasing Department. – CO2, 131 West Broad Street
FAX Line	Purchasing Department
Gary B. Smith	Director of Procurement and Supply, gary.smith@rcsdk12.org
TBA	Senior Buyer Manager, Bids, RFP’s P-Card, PeopleSoft, Website, BidNet, Policies & Procedures Manual, MWBE’s
John Burke	Senior Buyer, john.burke@rcsdk12.org Bids, RFP's, 'K' Funds, PeopleSoft(Training), Athletic Equipment, Arts & Crafts Supplies, Cellular Telephones, Construction Contracts, Copiers, Early Childhood Learning Materials, Furniture, Maps & Globes, Office Equipment, Pagers, P-Card Administrator, Professional Books & Publications, Textbook Adoptions
Julie A. Sullivan	Purchasing Assistant, julie.sullivan@rcsdk12.org Bid Advertisements, Bid Tabulations, Board Resolutions, Contract Administration, Consultants, Leases, Software Licensing, Science Equipment & Supplies
Ella Harbison	Clerk III, ella.harbison@rcsdk12.org Appliances, Audio Visual Equipment, Autos, Buses & Trucks including Parts & Related Services, Computers, Food, Grounds Supplies & Equipment, Instructional Supplies (Special Education), Maintenance Repair and Operations (MRO) Equipment & Supplies, Meals, Musical Instruments, Pest Management Services, Photographic Equipment & Supplies, Wegman’s Shoppers Club Card, Mail Department POs (pinks), Open incoming mail
Linda G. Cain	Clerk II, linda.cain@rcsdk12.org Department Secretary, Mail Vendor POs (whites), File Purchasing POs (blues), Receptionist, Calendar Management, Advertising Services, Awards & Trophies, Bus Rental, Field Trips, Instructional Supplies (Non-contract Items), Library Books & Materials, Magazine & Newspaper Subscriptions, Office Supplies, Paper, Paperback Books, Print Cartridges & Toner, Printing, Professional Books & Publications, Testing Materials and Fees, Textbooks (excluding adoptions), Transportation Services